Healthcare Providers supporting scheduled services (such as Clinic Services or Video Consultations) in the Virtual Practice, need to define their available timings and the services that they support during those timings.  Only then can patients schedule appointments with them.

Healthcare Provider Settings

Important Points to Remember when Setting up Timings

For Clinic Services:  If your organization has more than one Practice Location and the Provider supports services across more then one location, it is important to ensure that the timings at one Practice Location do not overlap with the Provider’s defined timings at other locations.

It is however perfectly fine if clinic services and video consultations are offering during the same timings because video consultations can be held from any location.  Providers can choose to interleave their clinic services and video consultations if they find that convenient.

For Video Consultations:  As telemedicine consultations generally do not depend on location, normally you should only have to define them to be associated with your main Practice Location, thus enabling patients from anywhere to consult with your providers irrespective of their location.

There might however be situations where you will want to associate different Providers with different Practice Locations. For instance if you are global telemedicine service specifically focused on certain countries or regions and prefer to have patients consult providers from their own regions.

Setting up a Provider’s Timings

Go to Settings → Team Users  and select the Provider for whom timings are to be set up.  And then choose to edit their Consultation Service Timings, per applicable Practice Location.

Adding a Time Slot

Multiple time slots can be added per day, taking into account breaks in between e.g. 9am-1pm, 2pm-5pm etc.  Click the ‘Add button’ to add a new slot. 

Add a time slot

  • Start Time and End Time: Timing duration of the slot
  • Services: Choose one or more services that the Provider offers during this time slot.
  • Applicable Date Range: Normally timings are specified as being applicable indefinitely. If however the Provider supports these timings only within a specific date range (e.g. the Provider might only be available for the next 2 months), that can be specified by specifying the dates.

Select multiple services for a time slot

Once you have set up a Provider’s timings and also the services offered during those timings, take a moment to check how this is displayed in the Provider’s profile page. Patients will then be able to view this information and book these services during the specified timings.  Also the Provider and administrative users of your Virtual Practice will be able to schedule appointments for patients, as per these settings.

Set Appointment Form

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